On meeting day:
* Arrive early.
* Make sure all evaluators are present and that they have the appropriate speaker or leader’s manual.
* If an evaluator is absent, consult with the vice president education and arrange for a substitute.
* Ask each evaluator if he or she has any questions about the project objectives to be evaluated, verify each speaker’s time and notify the timer if there are any changes.
* Take your seat near the back of the room. This will ensure you have a good view of the meeting and all its participants.
The Toastmaster of the meeting usually introduces the general evaluator before the Table Topics portion of the meeting. But your club may have a different order for introductions, so check with the Toastmaster or VPE before the meeting if you’re not sure when you’ll be introduced.
When you’re introduced:
* Stand by your chair and deliver the explanation you prepared.
* Identify the grammarian, Ah-Counter and timer and have these members briefly state the purpose of their jobs.
* Request the word of the day, if your club has one, from the grammarian and then be seated.
During the meeting, use your checklist and take notes on everything that happens (or doesn’t, but should). For example: Is the club’s property (e.g. trophies, banner, educational material) properly displayed? Were there unnecessary distractions that could have been avoided? Did the meeting, and each segment of it, begin and end on time?
Study each participant on the program, from the person giving the invocation or thought for the day to the last report by the timer. Look for good and less than desirable examples of preparation, organization, delivery, enthusiasm, observation and general performance of duties. When it’s time to begin the evaluation portion of the meeting, the Toastmaster will introduce you, again. This time, you’ll go to the lectern and introduce each evaluator. After each recitation, thank the evaluator for his or her efforts.
Finally, give your general evaluation of the meeting:
* Use your checklist and the notes you took during the meeting.
* Phrase your evaluation so it is helpful, encouraging and motivates club members to implement the suggestions.
* You may wish to comment on the quality of evaluations. Were they positive, upbeat, helpful? Did they point the way to improvement?
* When you’ve completed your evaluation, return control of the meeting to the Toastmaster.
Being general evaluator is a big responsibility and it is integral to the success of every single club member. People join Toastmasters because they have a goal – they want to learn something. The club is where they learn. If the learning environment isn’t focused and fun, members won’t learn what they joined to learn. Your observations and suggestions help ensure the club is meeting the goals and needs of each member.
And what do you get out of the deal? You get the chance to practice and improve your skills in critical thinking, planning, preparation and organization, time management, motivation and team building!
Showing posts with label Role Players. Show all posts
Showing posts with label Role Players. Show all posts
Thursday, June 4, 2009
Time Keeper
Your duty as timer is to keep track of each member’s time in carrying out his or her role as speaker, evaluator, table topic participant, etc. This exercise is an excellent opportunity in practicing communicating instructions—something that we do every day.
* When introduced, explained the timing rules and demonstrate the signal device. Throughout the meeting, signal each program participant as indicated below.
* In addition, signal the chairman, Toastmaster, and Table Topicsmaster with red when they have reached their allotted or agreed upon time.
* Record each participant’s name and time used.
* When called to report by the topic master, Toastmaster, or general evaluator, stand by your chair, announced the speaker’s name and the time taken.
* State those eligible for an award, if your Club issues awards. Generally topic speakers should be +- 15 seconds of allowed time; prepared speakers must be +-30 seconds of alowed time; the ah counter and grammarian must be +-15 seconds of allowed time; all others +-30 seconds. However, these times made vary Club to Club.
* When introduced, explained the timing rules and demonstrate the signal device. Throughout the meeting, signal each program participant as indicated below.
* In addition, signal the chairman, Toastmaster, and Table Topicsmaster with red when they have reached their allotted or agreed upon time.
* Record each participant’s name and time used.
* When called to report by the topic master, Toastmaster, or general evaluator, stand by your chair, announced the speaker’s name and the time taken.
* State those eligible for an award, if your Club issues awards. Generally topic speakers should be +- 15 seconds of allowed time; prepared speakers must be +-30 seconds of alowed time; the ah counter and grammarian must be +-15 seconds of allowed time; all others +-30 seconds. However, these times made vary Club to Club.
Ah Counter
The purpose of the Ah-Counter is to note any word or sound used as a crutch by anyone who speaks during the meeting. Words may be inappropriate interjections, such as and, well, but, so and you know. Sounds may be ah, um or er. You should also note when a speaker repeats a word or phrase such as “I, I” or “This means, this means.” These words and sounds can be annoying to listeners. The Ah-Counter role is an excellent opportunity to practice your listening skills.
Throughout the meeting, listen to everyone for sounds and long pauses used as fillers and not as a necessary part of sentence structure. Write down how many filler sounds or words each person used during all portions of the meeting.
Throughout the meeting, listen to everyone for sounds and long pauses used as fillers and not as a necessary part of sentence structure. Write down how many filler sounds or words each person used during all portions of the meeting.
Grammarian
* Present and Post the Word of the Day. Introduce and post the word of the day and its definition, using it in a sentence. Additional things to give: its correct pronunciation if necessary, its definition and origin, synonyms and antonyms.
* Explain the duties of the Grammarian.
* Track each member’s use of the Word of the Day during the meeting, noting those who used it correctly or incorrectly.
* Listen to everyone’s word usage. Write down any awkward use or misuse of the language (incomplete sentences, sentences that change direction in midstream, incorrect grammar, or malapropisms) with a note of who erred. For example, point out if someone used a singular verb with a plural subject. “One in five children wear glasses” should be “One in five children wears glasses.” Note when a pronoun is misused. “No one in the choir sings better than her” should be “No one in the choir sings better than she.”
* Explain the duties of the Grammarian.
* Track each member’s use of the Word of the Day during the meeting, noting those who used it correctly or incorrectly.
* Listen to everyone’s word usage. Write down any awkward use or misuse of the language (incomplete sentences, sentences that change direction in midstream, incorrect grammar, or malapropisms) with a note of who erred. For example, point out if someone used a singular verb with a plural subject. “One in five children wear glasses” should be “One in five children wears glasses.” Note when a pronoun is misused. “No one in the choir sings better than her” should be “No one in the choir sings better than she.”
Speech Evaluator
Record your impressions in the manual, along with your answers to the evaluation questions. Be as objective as possible. Remember that good evaluations may give new life to discouraged members and poor evaluations may dishearten members who tried their best. Always provide specific methods for improving and present them in a positive manner.
If you’re giving a verbal evaluation, stand and speak when introduced. Though you may have written lengthy responses to manual evaluation questions, don’t read the questions or your responses. Your verbal evaluation time is limited. Don’t try to cover too much in your talk; two or three points is plenty.
Begin and end your evaluation with a note of encouragement or praise. Commend a successful speech or leadership assignment and describe specifically how it was successful. Don’t allow the speaker or leader to remain unaware of a valuable asset such as a smile or a sense of humor. Likewise, don’t permit the speaker or leader to remain ignorant of a serious fault: if it is personal, write it but don’t mention it aloud. Give the speaker or leader deserved praise and tactful suggestions in the manner you would like to receive them.
After the meeting, return the manual to the speaker or leader. Add another word of encouragement and answer any questions the member may have.
If you’re giving a verbal evaluation, stand and speak when introduced. Though you may have written lengthy responses to manual evaluation questions, don’t read the questions or your responses. Your verbal evaluation time is limited. Don’t try to cover too much in your talk; two or three points is plenty.
Begin and end your evaluation with a note of encouragement or praise. Commend a successful speech or leadership assignment and describe specifically how it was successful. Don’t allow the speaker or leader to remain unaware of a valuable asset such as a smile or a sense of humor. Likewise, don’t permit the speaker or leader to remain ignorant of a serious fault: if it is personal, write it but don’t mention it aloud. Give the speaker or leader deserved praise and tactful suggestions in the manner you would like to receive them.
After the meeting, return the manual to the speaker or leader. Add another word of encouragement and answer any questions the member may have.
Projest Speaker
Each Toastmasters meeting largely revolves around two or three speeches of around 6
minutes each. Guidelines for these speeches are in the Competent Communication manual
and, for more experienced speakers, in the Advanced Communication manuals. The speakers
for a meeting are usually agreed to weeks before the meeting so they have plenty of time to
read the section of the manual about their project speech, and to adequately prepare.
minutes each. Guidelines for these speeches are in the Competent Communication manual
and, for more experienced speakers, in the Advanced Communication manuals. The speakers
for a meeting are usually agreed to weeks before the meeting so they have plenty of time to
read the section of the manual about their project speech, and to adequately prepare.
Humour Master
Prepare and practice a joke suitable for a Toastmasters meeting. It should take no more than 3 minutes to tell.
1) The best joke is one that you have learned from personal experience.
2) If you must find a joke from other sources, do not use the Internet. A joke published on the Internet has been read by thousands of people. Chances are that more than a few people in your audience have read or heard it more than once. Old books are a much better resource.
3) Humor should be of good taste. Objectionable contents or language is unacceptable at Toastmasters meetings.
Jokes that may be suitable at a party might not necessarily be suitable for a Toastmasters meeting. Avoid racial, sexist or otherwise offensive jokes. Jokes on religion and politics should also be avoided. As Toastmasters, we need to be aware of the feelings of our fellow members and be sensitive to them. If you are in doubt, get another joke.
Practice so that you can present it without reading. Use all the skills in vocal variety and body language to enhance the story line and will lead effectively to your punch-line.
1) The best joke is one that you have learned from personal experience.
2) If you must find a joke from other sources, do not use the Internet. A joke published on the Internet has been read by thousands of people. Chances are that more than a few people in your audience have read or heard it more than once. Old books are a much better resource.
3) Humor should be of good taste. Objectionable contents or language is unacceptable at Toastmasters meetings.
Jokes that may be suitable at a party might not necessarily be suitable for a Toastmasters meeting. Avoid racial, sexist or otherwise offensive jokes. Jokes on religion and politics should also be avoided. As Toastmasters, we need to be aware of the feelings of our fellow members and be sensitive to them. If you are in doubt, get another joke.
Practice so that you can present it without reading. Use all the skills in vocal variety and body language to enhance the story line and will lead effectively to your punch-line.
Table Topics Master
When the Toastmaster introduces you, walk to the lectern and assume control of the meeting:
* Briefly state the purpose of Table Topics and mention any theme.
* If your club has a word of the day, encourage speakers to use that word in their response.
* Be certain everyone understands the maximum time they have for their response and how the timing device works (if the timer hasn’t already done so).
Then begin the program:
* Give each speaker a different topic or question and call on speakers at random.
* Avoid going around the room in the order in which people are sitting.
* Don’t ask two people the same thing unless you specify that each must give opposing viewpoints.
* State the question briefly – then call on a respondent.
* You may wish to invite visitors and guests to participate after they have seen one or two members’ responses. But let visitors know they are free to decline if they feel uncomfortable.
Remember, too, that your job is to give others a chance to speak, so keep your own comments short.
Watch your total time. You may need to adjust the number of questions so your segment ends on time. Even if your portion started late, try to end on time to avoid the total meeting running overtime.
* Briefly state the purpose of Table Topics and mention any theme.
* If your club has a word of the day, encourage speakers to use that word in their response.
* Be certain everyone understands the maximum time they have for their response and how the timing device works (if the timer hasn’t already done so).
Then begin the program:
* Give each speaker a different topic or question and call on speakers at random.
* Avoid going around the room in the order in which people are sitting.
* Don’t ask two people the same thing unless you specify that each must give opposing viewpoints.
* State the question briefly – then call on a respondent.
* You may wish to invite visitors and guests to participate after they have seen one or two members’ responses. But let visitors know they are free to decline if they feel uncomfortable.
Remember, too, that your job is to give others a chance to speak, so keep your own comments short.
Watch your total time. You may need to adjust the number of questions so your segment ends on time. Even if your portion started late, try to end on time to avoid the total meeting running overtime.
Sergeant at Arms
At the Club Meeting:
* Arrange the room and equipment at least 10 minutes before the meeting begins. Make sure the lectern is in place, the banner displayed, evaluation forms and ballots distributed, awards, supply catalog, progress chart and educational material displayed, place cards arranged and name badges available.
* Greet members and guests and arrange for guests to sit with members.
* Greet visiting officers and escort them to the club president.
* Arrange for food service at meal meetings.
* Ensure the meeting starts on time.
* Collect ballots and tally votes for awards.
* Arrange the room and equipment at least 10 minutes before the meeting begins. Make sure the lectern is in place, the banner displayed, evaluation forms and ballots distributed, awards, supply catalog, progress chart and educational material displayed, place cards arranged and name badges available.
* Greet members and guests and arrange for guests to sit with members.
* Greet visiting officers and escort them to the club president.
* Arrange for food service at meal meetings.
* Ensure the meeting starts on time.
* Collect ballots and tally votes for awards.
Toastmaster of the Evening
Toastmaster of the Evening Role
The Toastmaster of the meeting acts as a genial host and conducts the entire educational portion of the program. He or she enthusiastically introduces the Speakers and other participants and creates a pleasant atmosphere. This role requires much preparation.
Before the Meeting
* Checks with VP Education to see if special theme has been set for meeting and if there are any program changes.
* Contacts all speakers and role payers to remind them of their assignments.
* Prepares remarks which can be used to bridge the gaps between programme segments.
Upon Arrival at the Meeting
* Checks for any last minute changes
* Reserve seats for himself/herself and speakers near lectern so everyone has easy and quick access.
During the Meeting
* Presides with sincerity, energy and decisiveness, making audience feel comfortable and that all proceeding as planned.
* Calls on all at the meeting to introduce themselves.
* Identifies each role player and asks each of them to briefly explain their jobs. Also introduces speech evaluators and explain their job.
* Requests the Wordmaster / Grammarian for the 'Word of the Day'.
* Leads the applause before and after Table Topics, each prepared speaker and role player.
* Remains standing near lectern after introducing each speaker/role player until they have acknowledged him/her and assumed control of meeting, then takes a seat.
* Requests audience to fill in personal evaluation forms after each speaker's presentations.
* Introduces evaluators in the same way as speakers/role players.
* Introduces President for business announcements
The Toastmaster of the meeting acts as a genial host and conducts the entire educational portion of the program. He or she enthusiastically introduces the Speakers and other participants and creates a pleasant atmosphere. This role requires much preparation.
Before the Meeting
* Checks with VP Education to see if special theme has been set for meeting and if there are any program changes.
* Contacts all speakers and role payers to remind them of their assignments.
* Prepares remarks which can be used to bridge the gaps between programme segments.
Upon Arrival at the Meeting
* Checks for any last minute changes
* Reserve seats for himself/herself and speakers near lectern so everyone has easy and quick access.
During the Meeting
* Presides with sincerity, energy and decisiveness, making audience feel comfortable and that all proceeding as planned.
* Calls on all at the meeting to introduce themselves.
* Identifies each role player and asks each of them to briefly explain their jobs. Also introduces speech evaluators and explain their job.
* Requests the Wordmaster / Grammarian for the 'Word of the Day'.
* Leads the applause before and after Table Topics, each prepared speaker and role player.
* Remains standing near lectern after introducing each speaker/role player until they have acknowledged him/her and assumed control of meeting, then takes a seat.
* Requests audience to fill in personal evaluation forms after each speaker's presentations.
* Introduces evaluators in the same way as speakers/role players.
* Introduces President for business announcements
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